JOB OPPORTUNITY
JOB TITLE: Administrative Assistant – Fire Department
Pay Grade: AA1
RESPONSIBILITIES
- Provide clerical, secretarial and administrative services to EMS, fire prevention division and fire administration
- Schedule fire inspections and station tours
- Receive the public and answer questions
- Respond to inquiries from employees, citizens and elected officials
- Answer telephones and direct to appropriate department
- Maintain departmental files and paperwork
- Monitor and maintain office supplies
- Open and distribute incoming mail
- Assist in compiling grant applications
- Prepare and calculate time cards
- Provide the public with copies of official reports, as needed
- Prepare various weekly and monthly reports for fire administration
- Perform other duties as directed
REQUIREMENTS/KNOWLEDGE
- General knowledge of fire codes preferred
- Ability to maintain confidentiality
- Deal with others in a professional manner
- Communicate effectively with residents, elected officials, other city employees, contractors – both orally and written
- Accurate typing and data entry using a personal computer
- Use of various pieces of office equipment
- Use of multi-line telephone system
- Microsoft Excel and Microsoft Word experience
- Working knowledge of Firehouse Software is preferred
- Mathematical skills
- Meet specified or required deadlines
- Ability to coordinate several task concurrently with frequent interruptions
Interested applicants who meet the basic qualifications and requirements should bring a completed job application to Alesia Hise, Human Resource Director 9200 Pigeon Roost Road, Olive Branch, MS 38654 on or before May 12, 2017. The City will accept internal and external applications.
